E00146 - Supply Chain Coordinator in King of Prussia, PA at Recovery Centers of America

Date Posted: 5/23/2018

Job Snapshot

Job Description

Position Overview: Procure inventory, materials, office supplies, and capital goods. Keep records of all acquisitions to ensure that purchases remain within budget and on schedule. Receive requisitions and check each item for quantity, specifications, and delivery requirements. Develop and investigate supply sources, and issue request for quotations, proposals, or bids for those items not covered by any existing purchasing arrangement. May serve as liaison to vendors and suppliers.


Specific Responsibilities:
* Evaluate end-to-end purchasing department activities related to purchase requisition and purchase order activity to include:

o Ensure all policy standards are met
o Ensure all necessary levels of approval are met
o Ensure timely processing takes place within reasonable deadlines
o Maintains customer-centric (internal and external) attitude

* Contract Administration:

o Ensures that contracts are logged and stored electronically -
o Routinely evaluates contract status, end dates, and compliance
o Ensures required documentation for independent contractors and contracted vendors are current

* Purchase Orders:

o Performs the administrative steps and execution of issuing approved purchase orders
o Ensues follow-up of all orders placed centrally within the company supply chain system

* Vendor Relationships:

o Ensues minor vendors questions and issues are addressed in a timely fashion
o Teams with Finance and A/P to ensure that vendors are timely paid; troubleshoot issues when payment has been delayed or stopped
o Partner with A/P to consolidate invoicing where applicable.

* P-2-P Process Administration:

o Assist in the administration of RCA's automated P-2-P workflow, including multiple vendor online platforms.

* Other duties as requested. Be open and available, at the discretion of department management, to assist with projects within and outside of the Supply Chain Department.


Education and Experience:
* Bachelor's degree from 4-year college or university; or equivalent relevant experience
* Two years' experience in a purchasing environment
* Proficient in Microsoft Office Suite, particularly MS Excel
* Familiar with automated workflow processes and procedures.


Competencies:
* Customer Service: Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer within the resources that can be made available.
* Problem Solving: Identifies problems, involves others in seeking solutions, searches for best solutions; responds quickly to new challenges.
* Flexibility: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations or unexpected obstacles. Adjusts to new situations warranting attention and resolution.


Work Environment: May work in a variety of environments including professional offices, clinics, hospitals, or out-patient facilities. They spend much of their time on their feet, actively working with patients.


Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.


Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.


Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Job Requirements

Education and Experience:
* Bachelor's degree from 4-year college or university; or equivalent relevant experience
* Two years' experience in a purchasing environment
* Proficient in Microsoft Office Suite, particularly MS Excel
* Familiar with automated workflow processes and procedures.


Competencies:
* Customer Service: Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer within the resources that can be made available.
* Problem Solving: Identifies problems, involves others in seeking solutions, searches for best solutions; responds quickly to new challenges.
* Flexibility: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations or unexpected obstacles. Adjusts to new situations warranting attention and resolution.


Work Environment: May work in a variety of environments including professional offices, clinics, hospitals, or out-patient facilities. They spend much of their time on their feet, actively working with patients.


Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

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