Executive Assistant in King of Prussia, PA at Recovery Centers of America

Date Posted: 5/16/2018

Job Snapshot

Job Description

Position Overview: The Executive Assistant is a career-Level position within the field. Considered highly skilled and proficient in discipline. Conducts complex, highly confidential work important to the organization. Works under minimal supervision with wide latitude for independent judgment. Typically requires six to nine years of relevant experience or equivalent combination of experience and education

Specific Responsibilities:
* Supports a functional executive and his/her team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications.
* Maintains customer confidence and protects operations by keeping information confidential.
* Organizes and maintain files and records.
* Prepares and edits correspondence, reports, and presentations; conducts research.
* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
* Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
* Contributes to team effort by assisting with projects as needed.
* This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

* Technical/Computer Skills: Displays proficiency using standard office equipment. Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills
* Must be able to apply the technical knowledge and skills required in order to achieve expected results.
* Customer Service: Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer within the resources that can be made available.
* Personal Effectiveness/Credibility: Ability to promise and deliver results, build effective relationships and establish a reliable track record.
* Communication: Comfortable using a broad range of communication styles, and ability to choose appropriate, effective ways to communicate to different audiences in diverse situations.
* Adaptability: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution.
* Organization:

o Time Management: Determinates the appropriate allocation of time
o Task Management: Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.

* Judgment: Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction; swiftly refers problems/issues to the appropriate person(s) when necessary; works effectively without constant and direct supervision or guidance.

Education and Experience:
* Associates degree, Bachelor's degree preferred.
* Minimum 5 years of administrative support work, preferably for executive level staff.
* Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
* Excellent interpersonal skills and 'can do' attitude are required.
* Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The noise level in the work environment is usually moderate.

Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

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